Case Study: Secure, Structured File Management for a Legal Practice

Confidentiality defines legal work.

A boutique law firm specializing in commercial and privacy law needed a file management system that aligned with the sensitivity of their cases. Their focus was on control, traceability, and secure access—without adding friction to how they worked.

Before switching to Nomadesk, the firm managed files through email attachments and general-purpose sharing tools. These methods introduced risk. There was no consistent overview of where documents were stored, who accessed them, or whether the latest version was being reviewed. Sensitive information moved between inboxes and external platforms without sufficient safeguards.

With Nomadesk, the firm now uses encrypted Vaults to structure their files by client or case. Each Vault has clearly defined access rules. Documents are logged automatically, so partners always know who accessed what and when. Uploads and downloads are traceable, and user permissions can be adapted as a case evolves.

The new system reduces reliance on email and avoids unnecessary duplication. Team members can work from the office, from home, or from court without compromising security. Clients receive links to important files that are time-limited and read-only, without requiring software installation. This approach reflects the firm’s standards for professionalism and privacy.

Nomadesk has helped the firm bring order and control to a complex environment. Legal work continues without interruption, while client data stays protected at every stage.